The director of Amazon Pueblo first met Tammy Ballou in the late 1990’s when he was the interim director of the Teen Center in Camden, Maine, and she was our accountant. The next time he spoke with her was when she taught him an introductory QuickBooks class in 2011,
|The office of Ballou and Associates|
|Lori and our director hard at work|
We have many challenges to our record keeping and accounting with the project. We operate in two countries, so we must be aware of the exchange rate differences. We must also find inexpensive ways to transfer money and to make purchases while maintaining good financial controls. Additionally, time is a factor. We have no full-time bookkeeper, so the system we use must be easy to operate and understand, while maintaining accuracy.
Our Accounting Programs
|Our old program|
We are now switching from our old accounting program, GNU Cash, to QuickBooks. GNU Cash is a free, open-source accounting program. We recommend it for anyone who needs a good, basic accounting program.
We switched to QuickBooks because we needed a program that could more easily handle inventory, donor tracking, grant tracking, and that can generate more customized nonprofit reports. While our version of QuickBooks normally costs $350, we received the program at a $300 discount for nonprofit organizations through a grant program at Techsoup.
|Our new program|
Audit of our books
As we go forward with the project, larger grant funding agencies may require that we conduct an audit before they will give us a grant. This audit will be much easier when we are using QuickBooks and working with an accountant.
How does Santa’s accountant value his sleigh? Net Present Value
Did you know the IRS now offers a tax credit on the purchase of marijuana? You just have to file a joint return.
Questions or comments about our accounting practices are always welcome. We are open books!